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Tournament Coordinator's Checklist
Delivering the rare experience of an actual PGA Tour venue, TPC Tampa Bay staff is ready to elevate your next golf outing into one that will be remembered for a lifetime. Holding a golf outing at a PGA Tour Facility makes a statement that you are committed to providing your guests the very best. Our team of PGA Professionals carry with them over 50 years of experience to not only take the guesswork out of event planning, but make the process effortless. See what a difference holding your next event at a PGA Tour facility can make. |
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First Things First
- Choose the date of your event.
- Assess your food & beverage needs.
- Estimate the number of players expected.
- A deposit and a signed contract are due immediately to secure the date.
6 to 8 Weeks Prior To Your Event
- Assess your merchandise needs for:
- Tee gifts (Shirts, golf balls, yardage guides).
- Tournament prizes (Merchandise that will require custom logos will take approximately 4-6 weeks to be delivered).
- Staff and volunteer needs.
- Order banners and/or hole sponsorship signs.
- Order hole-in-one insurance if needed.
- Keep your group coordinator updated on estimated number of players.
4 Week Prior To Your Event
- Choose your menu and finalize food/beverage contract.
- Final payment due to the course to hold tee times.
- Final player count due.
3 Weeks Prior To The Event
- Format of your competition.
- Transportation requests.
- Hole-in-one insurance and prize information.
- Special needs for sponsors or volunteers.
- Needs for registration (# of tables, location, etc.).
- Gift Certificate needs.
- Send sponsor signs to course and discuss placement of signs.
- Closest to the pin and long drive requests.
2 Days Prior To Your Event
- Send a player listing/pairings sheet to the course by e-mail or fax. An Excel spreadsheet is the preferred method for player listings.
- Communicate any changes or questions you may have.
Day Of Your Event
- Deliver any signs, banners, prizes or hole-in-one cars that need to be pre-staged the evening prior for an A.M. event and at least 3 hours prior to a P.M. event.
- Allow ½ hour prior to your start for registration for every 40 players (e.g. 2 hours for 140 players, 1 hour for 80 players).
- Communicate any last minute changes to the golf course tournament coordinator.
During Your Event
After Your Event
- Remember to pick up any left over prizes.
- Remember to pick up any banners or signs.
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